Human Resources

Job Title: Administrative Assistant- Ziegler

Status: Exempt/Salary

Hours: 35hrs

Supervisor: Abner & Roslyn Dean’s Chair

Job Summary

Administrative Assistant for the Ziegler School of Rabbinic Studies, responsible for running the front office and supporting the three-person administrative team. The Administrative Assistant must be detail-oriented and capable of handling scheduling, data entry, event planning, phone and desk communication, and working with other university departments to ensure implementation of the overall mission. Strong communication, problem-solving, and interpersonal skills are required for day-to-day interactions with faculty, students, and AJU staff.

Duties and Responsibilities

• Manage front office: answering phones, welcoming guests, scheduling, booking space reservations, monitoring inventory/ordering office supplies, and acting as liaison with other departments when necessary.
• Collect event information, community announcements, and announcements to prepare weekly newsletter for students.
• Compose singular and mail merge correspondence. Manage email lists, distribution, and list updates.
• Respond to student and faculty (full-time/part-time) inquiries and requests, including items such as photocopying, managing class rosters, and maintaining contact information.
• Assist with meeting and event preparation (i.e., community-wide ordination, school lunch and learns, study days, outside speakers, orientations, and holiday events) including invitation lists and mailings, monitoring RSVP and attendance, room reservations, supplies, and coordinating with facilities, catering/food services, and outside vendors.
• Preparation and/or processing of payment invoices and data entry for budget monitoring and reconciliation. Coordinate backup receipt collection for monthly expense reports and reimbursements.
• Work with Associate Dean and Registrar for details of semester class schedule and faculty communication.
• Maintain dean and school calendars. Scheduling appointments and meetings, and coordinating travel arrangements.

Qualifications

• 3-5 years of administrative support experience
• Strong attention to detail
• Exemplary interpersonal, verbal and written communication skills.
• Flexibility and Cooperative Spirit
• Extensive knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.), accounting, and database software

Preferred Qualifications

• Associate Degree or higher
• Knowledge of non-profit and/or academic institutions
• Familiarity with Jewish community/religious vocabulary

Physical Requirements

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
• Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials.
• The ability to lift 10-20lbs

This may not be all-inclusive and responsibilities may change over time.

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About American Jewish University 

American Jewish University (AJU), located in Los Angeles, CA, is a private, not-for-profit higher education institution that provides accredited academic and nonacademic programming. AJU’s two schools with degree-programs are the Ziegler School of Rabbinic Studies (ZSRS), which offers an in-person MA in Rabbinic Studies and ordains Rabbis; and the School for Jewish Education and Leadership (SJEL), which has online early childhood educational programming at the BA, MA, EdD and Certificate-levels. AJU also provides undergraduate-level for-credit academic programming to high school-aged students through its Jewish Learning Experience (JLE) program. The FTE student enrollment for the 2022-23 academic year was 125.

Position Overview 

AJU seeks an Assistant Director of Student Success & Conduct to join the Office of Academic Affairs team. This is a new position that offers an opportunity for a team player to build programming from the ground up that deepens and enhances the campus climate and culture at the University for both in-person and distance education students, faculty, and staff. The Assistant Director of Student Success & Conduct is responsible for multiple aspects of student support, such as Title IX, student academic accommodations, judicial affairs and student conduct, and student life. This position requires coordinating University-wide staff and student training programs and events relative to student success and campus life, justice, equity, diversity, & inclusion (JEDI), and counseling student individuals and groups on personal matters. This position will provide support to the on-campus Ziegler School of Rabbinic Studies (ZSRS) and the distance education School for Jewish Education and Leadership (SJEL) students, staff, and faculty, as well as the general AJU community of staff and administrators. The person in this role represents the department to interested members of the community and provides oversight for Title IX and the student honor code of conduct and judicial appeals. The person in this position is to serve as an on-call support person, actively responding to student crises and issues as necessary. 

The ideal candidate for this position is passionate about AJU’s mission, has a positive attitude, enthusiasm for supporting and engaging with students, high standards for integrity, and a commitment to highly ethical practices.  This position may require some travel between AJU locations. This is a hybrid position; work is performed in-person on campus with opportunities for remote-work. While the job entails working at an AJU location, a significant portion of the work in supporting the SJEL’s distance ed students will be conducted via Zoom/Teams. 

Primary Responsibilities 

• Provide leadership guidance in analysis, review, creation, and interpretation of student policies and procedures, which includes regular maintenance of the student handbook.
• Manage, develop, and assess programs and activities to increase student engagement, learning, retention, and program completion.
• Meet with and get to know students and their academic and professional goals/progress in partnership with deans and/or academic advisors.
• Receive, process, and oversee all allegations and grievances/complaints of student conduct code violations and Title IX violations, serving as designated Ombudsperson and Title IX Coordinator.
• Serve as the Section 504 Coordinator and oversees the disability services/course accommodations for student requests.
• Identify, investigate and review any patterns or practices of sex and/or gender-based discrimination in all educational programs and activities to ensure that access to programs, facilities, opportunities and resources is gender-equitable throughout the University.
• Develop and implement effective investigation and case management plans for each reported grievance/complaint and Title IX-related incidents, including personally investigating, coordinating, and implementing interim remedial measures as necessary.
• Lead the conceptualization, planning, implementation, and evaluation of diversity, equity, and inclusion strategies, training programs, events, and initiatives.
• Develop and disseminate educational materials/publications and lead regular professional development activities and training strategies for faculty, staff, and students on student success, JEDI frameworks (i.e., implicit bias, restorative justice, etc.), and Title IX, in partnership with Human Resources and/or Academic Affairs, where applicable.
• Conduct continual program improvement through assessment, research of best practices, and critical observations and evaluation of student trends.
• Prepare related correspondence and maintains the confidentiality of student conduct records in accordance with federal, state, and university regulations.
• Identify and support student needs to enhance access, success, retention and graduation for students.
• Foster a sense of belonging and connect students to opportunities for engagement in their school life and in the broader community.

Minimum Requirements/Qualifications:

• Master’s degree required: Specialization in Social Work, Higher Education, Academic Affairs or Rabbinic Ordination is strongly preferred.
• Minimum 3-5 years of experience in higher education/student support services, preferably in Title IX, judicial affairs and student conduct, student or academic affairs, diversity, equity, and inclusion programming, or student life.
• Demonstrated background in leading collaborative efforts among multiple constituencies.
• Knowledgeable on current issues, trends, and research in student services in higher education.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy and work with individuals at all levels of the university.
• Ability to work independently or with minimal supervision is critical; this individual must possess the characteristics of initiative, cooperativeness, loyalty, and integrity.
• Deep commitment to confidentiality and adherence to required laws and policies governing student services, especially in a university setting.
• Experience in developing and conducting training programs for stakeholders.
• Proficient in use of technology including Word, Excel, web applications, and student information systems.
• Ability to work effectively with a variety of constituencies including students, faculty, staff, administrators, alumni, trustees, government and nonprofit officials, and business leaders in a manner that positively portrays AJU and its programs, personnel, and mission.
• Ability to oversee multiple diverse projects at one time.
• Excellent written, verbal, and presentation skills with strong attention to detail.
• Strong critical thinking and problem-solving ability.

Supervisory Responsibilities:  

• None  

Items listed may not be all inclusive and responsibilities may change over time.  

Job Title: Assistant Director of Student Success & Conduct   

Status: Full-time/Exempt 

Hours: 35+ (standard work week, Friday are hours are 8:30am-2pm)

Salary Range: $80k-$95k 

Department: Office of Academic Affairs 

Supervisor: Senior Director of Assessment, Institutional Research, and Registrar Services

APPLY HERE